Speaker 1: Today’s episode of the entrepreneur podcast. We’re going to show you how to get everything done. You probably have all these big projects, but how do you make them all happen? I’m gonna show you how to keep organized coming up on the algebra, bud gas. Do you want to create Marquis or scale your online fitness business? My name’s Sean Garner, and here we give real fit pros, the tips, tools, and strategies. They need to succeed online. Welcome to the entre fit podcast.
Speaker 2: Okay, [00:00:30] so I see this being the blocker, honestly, for most of the fitness professionals that reach out to me is anything that has to do with time management and project management and just organizational skills that has, for me personally, with the clients that I work with, the ones that get stuck or don’t get the results they’re looking for, it has to do with those things. It’s not typically things where they don’t understand how to implement their marketing strategy. They haven’t identified [00:01:00] a target client. They’ve got a bad offer. It 100% always has come down to their inability to manage their time and to manage projects. Because when you’re first starting out with this, um, even if you have a business of it’s going on for a long time, the ability to project manage will one, not only affect your ability to get this thing launched and started, but to affect your ability to be able to scale.
Speaker 2: Because I will tell you this, after working with dozens of businesses, um, that go from [00:01:30] the six to seven figure, mark, there is a huge difference. The things that you do from getting you started to six-figure are not the same things that you do from, you know, a hundred K a year to 500 K a year to a million plus a year. They’re not the same. And so if you’re not able to create projects and systems around things to manage them properly, you’ll always be stuck. So maybe this is, this is gonna be a great episode. If you are just starting out or if you have an existing business and you just feel stuck [00:02:00] because there’s not enough time in the day, um, I’m going to show you how I personally manage my projects, uh, to get everything done. I will tell you this. This is not the sexy thing.
Speaker 2: It’s these, this stuff right here is not the things. People are a snap. I’m not snapping selfies at my desk at gay guys, working on some project management skills. It’s not the sexy things, but it’s the things that will truly build. Be able to build a foundation upon a successful business if you have these skills. So here we go, this [00:02:30] is how I project manage. Um, the very first thing that I start with, and whenever I am taking on a new task, let’s say we are creating a new website or, or just very, maybe we’re launching our very first online fitness program. And, uh, the very first thing that we have to do is we have to start with the end in mind. If we don’t know what we’re creating, what we’re doing, where we’re taking this business, um, or this project, for example, you’re going to be lost.
Speaker 2: You’re going to feel, you’re always juggling all [00:03:00] these different tasks because you don’t know the right things you should be focusing on. So, so the very first thing is write down and paint the picture of what you’re trying to create. Maybe it’s at the end, maybe this is a website. So purpose of this website, this is going to serve as my online digital storefront. And I want customers to be able to come here, get information about my training programs. I want them to be able to see customer success stories, and I want it to have some type of free opt-in that’s on this page. And then I want to be able to have them either purchase my program right there, or book [00:03:30] a call to join my coaching program or set up a time to connect with me that way. Maybe that’s our project we’re working on.
Speaker 2: Okay. We’ll use that for this example in this website. Well, now that I know that, right, I’ll, I’ll, I’ll spec out each thing. Okay, well, what do I want the page to look like? You know, what functionalities do I want? What content am I going to have to create for this page? And I will make a list of all the items that I’m going to need in order to complete the project. After I do that, and I have where I, what I’m trying to create, all the items that I’m going to need, then [00:04:00] the next step I do is I look at my timeline. So how long is this project? Or do I want this project to take, if you don’t put deadlines on this stuff, guys, you will take way too long and you’ll always justify your failures. I see that time and time again, people can always make excuses for why it didn’t work.
Speaker 2: Oh, well just busy with the kids this weekend or, oh, you know, something came up or even today, I’m not really feeling that. Well, I got, I got a scratchy throat. It doesn’t matter. Like I still show up for my business. I still had to record my [00:04:30] podcast episode for today. Um, you’ll always justify why it didn’t work out for you. So you have to have a timeline that you should hold yourself accountable for. This is not a, I hope it gets done. You should treat this just as you would a deadline or a timeline that, you know, before you were an entrepreneur, your boss gave you a project to do it’s due. It’s a, non-negotiable what, now that I know what I’m creating, I know all the different elements that I’m gonna need to create. And I know my timeline. Then I start to break apart.
Speaker 2: [00:05:00] Um, those tasks into manageable, small chunks, you know, that the cheesy quote about, uh, how to eat an elephant one bite at a time in order to complete a big project or a big task, um, like creating a website or starting your own line fitness program. Cause there’s so many things to do. It’s breaking it apart into small little pieces that you can take action on each and every day. So what I would do, let’s say I was building a website and I wanted to give myself a timeline of six weeks to do it. What I would do then is I would get all those different tasks associated with it [00:05:30] when I would block out all my calendar. Um, for me personally, probably 30 minutes to an hour per day to knock this project out, depending on the things I, now, some of the projects won’t take as long, some of them are going to be more admin heavy.
Speaker 2: Some of them, the time might be spent uploading content to YouTube or something like that. For videos at your pool, it might be sitting there typing out the copy, researching for photos that you want to use, color schemes, all that stuff, because the copies of the big thing that you’ll be spending your time on, but it’s breaking [00:06:00] that project into small manageable chunks. Maybe I’d Sean. There’s no way I could spend that much time doing it. That’s fine. That’s the beauty of this is you’ll adjust the timeline based upon your schedule, the availability that you have each day, you might say, I only have 15 minutes a day. That’s fine. If you know, you have 15 minutes a day and you know, this project has all of these things to do. And it’s going to take about this many working hours to complete. Then you can assign yourself deadlines and project tasks, tasks based upon the time that you have available.
Speaker 2: Um, the thing [00:06:30] that I always ask myself, one of the things I asked myself, a lot of questions. I, I guess I talked to myself being in the office all the time. Well, one of the things that I do, um, whenever I start my day with my business are what are three critical actions that I need to take to reach my goals and accomplish my mission for the day. Cause I look at each day as a mission, um, and there are certain things and objectives that I have with my mission. So I need to make sure that I’m taking critical actions to move the business forward and not just staying busy. The big trap. I see [00:07:00] young entrepreneurs when they’re first starting this out, uh, fall into is the, they will make themselves busy, um, to make themselves feel better about doing stuff instead of actually doing the things that move the needle forward and are revenue producing activities.
Speaker 2: Because typically those things, when you’re starting out are not the fun, sexy things like doing a lot of this backend foundational stuff like creating your project management system, um, is not fun. It’s much more fun for people to, to create content, to post on social media and spending all the time [00:07:30] there. But those are not necessarily always the revenue generating, uh, projects that need to be done to push the ball forward. So that’s how I’ll break it down. Guys. I will take the, uh, the, to recap, I will take the end goal. I start with the end of might of knowing what I want to create. Then I’m going to itemize and list out every single thing that I need to do to accomplish that task. This could be guys, I use this on big projects as well as small projects. Um, whenever I was doing project dad bought, this is how I would write a program like my project for the day.
Speaker 2: [00:08:00] Um, cause that that’s a smaller thing might be, or the week might be. And I got to update my client’s programs. Okay. So I need to, um, review their health Q and a. I need to review their check-ins and to see different things that we need to add on the program. I need to upload their program to the app that I was using. And then I need to make sure that it’s sent and it’s scheduled to go on the right date. That was the project. And then I knew, okay, I’ve got a week. I’m going to spend 15 minutes a day until I get this project knocked out for this client, I’ll get it to do in a week. And I would do that. And that’s how I’d write my programs for my clients. You start with [00:08:30] the small things guys. Cause if you, if you figure out how to organize your day, you’re going to get more done.
Speaker 2: You gonna be able to stay on track with all of these projects and get the critical actions done that you need in order to grow your business. So that is my, my, how, um, or, or what I do now. I’m going to kind of, I wanted to show you guys a little bit more of the, how that I use because there’s a lot of tools. And another question I ask is, well, how do you track all this stuff? What tools do you use? I’ll say this, not just about project management [00:09:00] tools, but about apps, marketing software, social media platforms. There is not a right or best one. There’s a right or best one for you. So at the end of the day, this is a tool there’s project management, um, time management, uh, goal-setting management tools. They are not going to make it or break it for you. It 100% comes down to your ability to execute and implement these tools. It doesn’t matter how many different services, [00:09:30] benefits and all that stuff that this tool has. If you don’t take action and implement it into your business, it’s not going to be successful. So how I personally, that’s my framework, again, I’m big on frameworks that the framework I use for project management, the
Speaker 3: Specific tools that I use
Speaker 2: Are Google calendar, Trello and Google sheets. And so this is kind of how a workflow for me would look like. So with my, uh, with Trello is it’s a Kanban service. You guys can check them out. Um, Trello’s really good. I use that for project management, for client management. [00:10:00] I use that for lead management. For me, it’s just really easy to share with myself, share with team members. We can drag and drop stuff. It’s a Kanban board set up. So that way I can see where people are at in the sales funnel process process. I can see where a specific client events are. If we’re building a website for a client, if we’re starting an ad campaign for a client, I can see where the project’s at on the Kanban board, super helpful for me. So that’s where I keep all of my tasks located is inside of Trello. So that way I can quickly scan, I can see what projects are in place, what ones are maybe blocked that I can go in there and help [00:10:30] unblock. And it gives me a good overview of all the projects that myself or my business and that we’re managing for our clients as well.
Speaker 3: Then inside of
Speaker 2: Each one of those Trello cards, I will have a Google document that I use to like spec out everything. It’s really easy to like, uh, collaborate with the clients or with other team members on these projects like zipper website, graphic, design, video, editing, all that stuff. It’s really easy to collaborate back and forth through that. And that’s where I’ll kind of keep everything specked out. [00:11:00] I can, you know, link Google Dropbox stuff in there to that. And I use the Google doc to keep everything typed out and organized that way. And I link that to the Trello card. And then the last thing I use just for my overall calendar is a Google calendar. So my calendar is shared with everybody team members and all that stuff. So they can see when my calendar is available, but more importantly, I can see when it’s available.
Speaker 2: So whenever I am looking at starting a new project, like this podcast is the exact process that I did for starting this podcast. [00:11:30] Um, I knew what the end goal was. I wanted two episodes a week. I wanted them really short, actionable tips. Um, I knew what the framework of the episode was going to be. I scripted out my first, I think, 30 something episodes. Um, and then I knew when I was gonna record them and I created the whole process around that, that went to a Trello card. I looked at my schedule of when I could make those things happen, how long it would take me to start. So I started recording these things before they were due. Um, so that way I was always weeks ahead of what I actually needed to do. Um, and, and that’s how I do everything to stay [00:12:00] organized.
Speaker 2: I get asked that all the time is how do you do it all? I don’t do it all guys. I would say my secret to success is I am hyper disciplined and hyper organized because if you want to truly be successful and be scalable and not feel like you’re just running around all the time, exhausted, you can take your problems that you had in your in-person business and easily bring them online. If you are not disciplined and organized. So this is what I have done. The system I have implemented [00:12:30] to project manage the tasks that I take on for myself and for my clients. It’s worked really well for me and it makes it to where I can get more done in less time. So if you guys just struggling with this, hopefully this added value. So you guys, like I said, these episodes are gonna be really short and sweet.
Speaker 2: I want to try and keep them, um, around that 15 minute mark. So you guys can take this stuff, take action on it right now, you know, action items for you would be go investigate what tool you are going to use and implement for your personal project management system. If you’re just starting out, guys use Google tools, [00:13:00] Google tools are free. So you’ve got Google calendar. You’ve got things like Google sheets, and you can just create events in there. Um, if your business is a little bit bigger, you might want to be looking at something like a there’s monday.com. There’s a sauna there’s Trello that I use. But again, it’s just a tool. Don’t spend all your time building out this tool because that will not help your business grow. It will only help your business grow. If you implement it, it’s like buying your client.
Speaker 2: The world’s best a barbell bumper plate set. It’ll just sit in their garage unless they use [00:13:30] it and take action. It doesn’t matter how great the tool is only works. If people take action on it. So hopefully you guys will take some action on these items. You’ll start establishing processes for yourself. No, this isn’t the sexy stuff, guys. I know it’s not, but I promise this is the, always the block of the next couple of episodes. I’m gonna be talking about goal setting, project management, time management, only because it’s not sexy. I a hundred percent know that, but this is the only thing I have seen make people fail. When they go through honorific coaching program, [00:14:00] it always comes down to, oh man, Sean, I’m just, I’m just too busy. Um, you know, I just, I just, uh, I couldn’t figure out a way to make it all work as because they skip over this stuff because they don’t think it’s important.
Speaker 2: And then they become the blocker for their own business. Whenever you’re first starting out, your blocker is typically knowledge. We give you a lot of knowledge and we give you a lot of tools and systems and frameworks to implement. But if you don’t, if you’re not hyper diligent with your time, you will not be able to keep up with everything. And you’re just going to get frustrated, frustrated [00:14:30] with yourself. And I hate seeing that happen. So implement this stuff, guys, start taking action, getting more things done. And, uh, yeah, if you are a real fitness professional, if you’re listening to this, hopefully you are and love the opportunity to show you how our three-step framework is helping to build successful online fitness businesses for the real fit pros, just go to Audra fit, coaching.com links down here below, or you can shoot me a text, says VIP FitPro to the number down here in the description below. That’s not a automated [00:15:00] text messaging thread. That’s actually my personal business cell phone. So love the opportunity to connect with you guys on there to show you how we help real fitness professionals create market and scale their online fitness. Thanks so much guys for listening. Please subscribe. If it adds value, share with a friend and
Speaker 4: Have an awesome day.